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Tips for a Successful Heavy Haul Shipment with a Tradeshow Transportation Company

Tips for Minimizing Problems During Heavy Haul Shipping

Heavy haul refers to wide loads that exceed the set measurement standards for loads in terms of weight height or length. This can make your tradeshow shipping stressful as it requires extra effort to ensure cargo reaches its destination as expected and in good shape. However, working with a competent tradeshow transportation company can ease the burden of the whole process. To help you ensure your heavy haul shipping faces as little hurdles as possible, here are helpful tips to follow:

1. Inform Your Carrier in Advance and Get Information Regarding Your Permits
Shipping such enormous loads comes with loads of responsibility and challenges. It is, therefore, prudent to inform your tradeshow transportation company in advance the details of your shipment to allow for early preparation. This eliminates the last-minute rush that comes with your carrier trying to make adjustments to accommodate your heavy haul. 

Since most carriers always handle the permits and include the costs in shipping charges, you want to confirm that this is true. Otherwise, understand the legal requirements for shipping your cargo and obtain the necessary permits.

2. Get Your Measurements Right
The measurement details of your load determine the type of permits you require to transport your cargo. Ensure that you not only have accurate measurements, but also the serial numbers, the make and model of your cargo to make the process easier. Keep in mind that even a slight error can greatly alter your routes, permits and costs.  In case of incorrect details, you’ll have to reapply for another permit using the right dimensions which will cost you time.

3. Know Any Special Requirements You’ll Need
Heavy haul requires special handling due to the size of the load. Establish what you’ll need to facilitate the loading and offloading of cargo. Whether you need a forklift for pallet-stacked items or a crane for the large irregularly shaped items, you should ensure they are available beforehand. Also, establish if you need flags or tarping, and how to secure your cargo if it is fragile.

4. Plan Adequately
Shipping heavy haul needs a lot of early planning for it to be a success. Consider taking advantage of the time by getting everything ready for the shipping early. This includes getting the right tradeshow transportation company early, obtaining the permits, getting the necessary loading and offloading equipment and running your routes early.

While you may have prepared well, understand that everything may not go as planned. Hence, you should prepare for an unexpected circumstance such as foul weather, construction zones which may change the truck’s routes, and permit difference for different states and counties.  

5. Work with The Right Company
Engaging the right tradeshow transportation company for trucking services is essential in ensuring that your load arrives at its destination safely and on time. You want to look for adequately insured professionals with experience in heavy haul. The trucking company you choose should also come highly recommended and have minimal to no injury claims, and with favorable payment terms.

Ship Your Heavy Haul Goods with Our Tradeshow Transportation Company

To eliminate the inconvenience and costs from delays, you want your heavy haul handled by an expert tradeshow transportation company like AMR GroupContact us today for reliable and efficient heavy haul shipping services.

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Does Cargo Insurance Affect Tradeshow Freight Rate?

Get a Tradeshow Freight Rate from AMR Group

The United States is a huge market, offering true diversity in cultures, industries and locations. Several venues in the U.S. play host to exhibitions and conferences all year round, from Miami in the southeast to Anchorage, Alaska, almost 5,000 miles away. As exhibitors ship their items from all corners of the world, one question that always crops up is the escalating tradeshow freight rate. Does cargo insurance add to the cost, and how can you bring down the cost?

What Is Cargo Insurance?
Every tradeshow exhibitor needs a tailor-made cargo insurance coverage to provide the best protection possible when shipping in cargo. You need a shipping company that ensures your shipment moves without damage. Due to the delicate nature of the tradeshow industry and the extreme weather conditions often experienced across the nation, some circumstances are often beyond the control of your freight company.

When you purchase cargo insurance, you can rest assured a broader range of risks is covered. The cost of replacing your tradeshow booth can far exceed your yearly tradeshow budget, and that’s a risk you don’t want to take. Cargo insurance protects your investment and gives you peace of mind. Ensure the policy terms cover shipments into the tradeshow, within the show site, and out of the tradeshow.

How Can Cargo Insurance Lower Your Tradeshow Freight Rate?
It’s strongly recommended you purchase cargo insurance with a company that is experienced in shipping tradeshow exhibits and products. They understand the intricacies in this industry and will more likely handle your items with the utmost care they deserve. Here are some questions to ask when choosing cargo insurance coverage and bring down your tradeshow freight rate:

  • What is your deductible?
  • Does the amount of your deductible make your cargo insurance more cost-effective?
  • Does your policy cover concealed damage when a delivery receipt was signed off “clean”?
  • Are your exhibits covered when on the show floor?

In general, your cargo insurance should cover damage during transit, loss during transit, damage or loss while on the show floor, water damage, breakage, pilferage, and concealed damages if the inspection determines that the damage might have occurred in transit.

Work with the Experts!
Cargo insurance is designed to respond to unforeseen accidents or events that affect your goods while in transit. AMR Group has been shipping tradeshow and event exhibits to more than 60 countries for several years. With an international network of partners and agents, you can expect exquisite services from one of the industry’s top logistics companies in the world. AMR’s cargo insurance is customized to cover your tradeshow exhibits into and out of the tradeshow as well as coverage while on the tradeshow floor (up to 30 days). Contacts us today to begin the conversation with one of our friendly cargo insurance experts or request a tradeshow freight rate.

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Tips for Shipping Freight During the Winter

Winter Freight Shipping Tips

When winter is in full swing and your tradeshow exhibition is just around the corner, you may start loosing sleep because of the shipping mishaps that winter brings. Not only can it lead to delays, but your exhibition goods can easily get damaged by the frigid temperatures. But, you don’t have to put your business on hold just because it is a chilly season.

Whether you are shipping via road, sea or air, you can still get your freight to its destination undamaged and in time for display with the right tradeshow transportation company. At AMR Group, we’ve compiled these few tips to help you make the duration of your winter shipping a success.

Plan Ahead, and Schedule Your Shipping Earlier

Adverse winter weather, like too much snow or ice, may lead to the closure of ports, disruption of flights and impaired road transport. Make sure you’ve flexible plans in place so you can quickly make adjustments without hurting your delivery time. Although you can control other aspects of your shipping, the weather can be unpredictable.

Plan ahead by ensuring you have everything required for your shipping, and prioritize time-sensitive items by having them shipped first, just in case there are delays. By doing everything earlier and allowing some time to react to unforeseen circumstances, you ensure your freight is delivered in time.

Know Your Shipment

The nature of your shipment determines how you are going to ship them and what safety measures you’ll put in place to ensure its safety in the extreme winter weather. Items, such as food, chemicals and electronics, are vulnerable in extreme cold and need protection against the low temperatures.

Using vacuum-sealed packaging will protect your goods from moisture damage even if they are insensitive to temperatures. You may also need tarping, and heated trucks for items that get damaged if frozen. While climate-controlled shipping may seem more costly, it’s better than having your goods damaged.

Communication, Communication, Communication

Being in constant contact with your tradeshow transport company when shipping freight either by road, sea or air is important. With AMR Group, your dedicated operations contact will keep you updated every step of the way. You’ll always know your freight’s transit situation, any challenges occur as well as the expected time of arrival of your goods. By communicating with all the parties involved, you’ll be prepared for any challenges and mitigate the effects of any hurdles your shipping may face.

Work with The Best Tradeshow Transportation Company

AMR Group has experience anticipating challenges and finding solutions. We are reliable, efficient and offer you value for your money to help you ship your goods. By working with our experts, you won’t have to worry about much of the delays that come with shipping during winter.

Overcome Winter Shipping Blues by Partnering AMR Group

Working with an experienced tradeshow transportation company like the AMR Group will help you ship your goods successfully regardless of the season. Contact us today for all your tradeshow shipping needs.

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Combating Seasonal Freight Shipping Rates

Combating Seasonal Freight Shipping Rates

You may have noticed tradeshow freight shipping costs are skyrocketing. There are several contributing factors affecting seasonal freight shipping rates, and it’s sometimes difficult to identify any specific parameter that makes up the bulk of the increase. However, it’s clear that when the demand for freight forwarding services increases, the cost increases dramatically, and it can be cheaper to ship one direction than the other. 

Seasonal Freight Shipping Rates

As the increase in demand from retailers, wholesalers, and manufacturers increases for the holidays and new year, you’ll realize LTL and truckload rates equally increase. The shipping industry’s peak season starts with back-to-school goods and fall fashion items and ends with holiday shipping. Retail stores always want to stock enough products they expect to sell for Christmas and Thanksgiving way ahead of time. 

Factors Affecting Tradeshow Freight Forwarding Costs

The stability in shipping rates, like every other expense, is a legitimate concern for tradeshow exhibitors. The country’s shipping capacity was already getting thinner way before the recent boost in manufacturing. Coupled with the restricted hours of service governing carriers, there is an increased shortage of equipment and hyped shipping rates. Other factors that contribute to the high shipping rates include:

  • The ELD mandate that aims to enhance the safety of drivers and simplify tracking and sharing of records of duty status (RODS). 
  • Natural disasters and weather patterns like hurricanes, snowstorms, wildfires, etc.

The tradeshow freight forwarding rates may increase subtly or drastically, depending on market conditions like demand/supply and fuel prices.

How to Manage your Freight Rates

Here are some very simple steps you can take to help keep your freight costs in check: 

  1. Avoid shipping several boxes of marketing materials. Instead, distribute them electronically. Utilize interactive technology and smart graphics to showcase some of your bulky products instead of displaying everything in the booth.
  2. Be smart and creative in your logistics planning this time of year.  Plan to reduce the overall weight and volume.
  3. Design custom exhibits with lightweight display systems that pack down tight and light. This helps to reduce the number of crates and weight you’ll have to ship to and from the tradeshow.

If you’re looking to save on your tradeshow freight forwarding costs, AMR Group has a long-standing track record in handling tradeshow exhibits and products worldwide with zero failure. Whether its small boxes or large crated exhibits and products, we’ve got you covered. We ship to and from various locations around the world, including France, UAE, Russia, UK, Germany, Norway, India, Japan, Canada, China, Indonesia, Australia, Mexico, Brazil, Chile, Argentina, and the United States. Contacts us today for any inquiries concerning tradeshow freight forwarding!

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3 Ways to Overcome Holiday Shipping Challenges

Overcoming Holiday Shipping Challenges

A whopping 2.5 billion packages were shipped during the 2018 holiday season. With the 2019 holiday shopping season right around the corner, now is the time to make sure that you’re prepared for any shipping challenges associated with preparing for your vendor or tradeshow events. Here are a few things you can do to make sure your event materials arrive on time and within budget throughout the holiday season and into the new year.

1. Make Sure to Keep Your Materials and Supplies Well-Stocked

One way to minimize the amount of time it takes your tradeshow materials to arrive at their final destination is to check that you have the materials on-hand. If you don’t, you’ll have to re-order supplies and wait for them to arrive before you can even prepare them for tradeshow freight forwarding.

Not only does this add to the total time it takes to send your materials to your intended destination, but your incoming shipments may potentially be delayed due to high holiday shipping volumes. Instead, try to anticipate what items you’ll need throughout the holiday season, and order them ahead of time. 

2. Increase Your Shipping Budget for the Holidays

Not only does a higher than normal package volume potentially delay your tradeshow shipments, but you also have to account for the days package and tradeshow freight forwarding companies might be closed around the holidays. If a company closes its operations for a day or two, this will impact the arrival time for your materials.

One workaround for this potential problem is to increase your shipping budget for the holidays. Often, the cheapest shipping options are the first affected by holiday shipping woes. If you have extra funds to upgrade your event shipments to a quicker delivery option, this will help you ensure your materials arrive on time during periods where standard shipping options may be too slow for your needs.

3. Utilize a Company That Specializes in Handling Tradeshow Shipments

Consider utilizing a company, like AMR Group, that specializes in handling tradeshow shipments to see your event necessities make it on-time to their intended destinations. AMR Group has a variety of shipping options that can help your items arrive on time.

4.  Overseas Holiday Schedules May be Very Different from those in the U.S.                            

Of course, we all understand that Christmas is not a holiday in most Middle Eastern countries so there may be limited delays due to closures.  But in Europe for example many countries take many more days off for to celebrate the holidays.  Some countries may include days off that Americans are not familiar with.  An example of this is Boxing Day celebrated the day after Christmas in the UK and other Commonwealth countries.

AMR Group has ample experience shipping tradeshow materials and also knows how increases in holiday shipping volumes have historically impacted delivery times for events around the holidays. We can provide recommendations that will help your materials arrive on time and within your budget. Please contact us at 702-800-6385 or request a rate.

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Proactive Planning Tips to Help Your Next Tradeshow Go Smoothly

Proactive Planning Tips to Help your Next Tradeshow Go Smoothly

Even the most experienced business travelers are often challenged when it comes to planning for tradeshows. Hundreds of companies from different countries attend these events, so you must put your best foot forward to avoid wasting time and money. Here are practical travel tips for your next tradeshow.

Charge All Electronics Before Traveling
Nowadays, you want to stay connected with friends and business partners at all times, because anything can happen. You can’t risk being inaccessible when people need you most. Charge your gadgets before leaving the house.

Pack Wisely
Check the weather forecast as well. The weather will dictate which type of clothes you need. In addition, remember to check to see if there is a dress code for the tradeshow.

Packing a mobile pantry is also a great decision. Tradeshows often mean long days for exhibitors. Keeping snacks on-hand will help you stay focused and energized throughout the day. Better yet, bring snacks for your entire booth team! They will love you for it. Keep in mind that for international shows you should try to carry these items in your luggage instead of shipping.

Plan for Transportation Fare
Traveling to convention centers from airports can be tricky. A cab is an excellent means of transportation, but it can be expensive. Public transit systems, such as buses or trains, are cheaper and often safer, as there are more people around. Apps like Uber and Lyft are also ideal because they are often cheaper than taxis and their apps offer security features to ensure you have a safe ride.

Ship Your Exhibit Materials Early
The best thing you can do to prepare for a tradeshow is ship your event items early, so they arrive before you do. AMR Group is one of the leading tradeshow logistics companies in the world. We have a secure international connection of agents and partners and are ready to assist with all of your shipping needs. Contact us today at 702-800-6385 to learn more.

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Everything You Need to Know About Customs Bonds for International Tradeshow Shipping

An International Tradeshow Shipping Company Can Handle Your Customs Bonds

Customs bonds and ATA Carnets are two options for saving money on your shipment to the U.S. Both options serve as a security for payment of fees, duties and taxes, as well as compliance with U.S. law. The bond is meant to protect the U.S. government in case an importer fails to pay penalties and duties after the release of goods or when they are in CBP custody. It also speeds up the clearance. Obtaining a customs bond may be a vital part of international tradeshow shipping to the U.S.

If you don’t properly prepare for the bond, you could face serious problems. It is crucial to ensure that it meets specific minimum requirements. Your shipment cannot clear U.S. customs if the bond is not executed correctly.

Types of Customs Bonds

Single Entry Bond
This type of customs bond covers only one custom entry. The bonds are calculated on the value of duties, merchandise, taxes, and fees. Typically, the cost of this type of bond is based on the total value of the merchandise.

Continuous Bond
This bond covers all entries made by the importer at U.S. ports of entry. $50,000 is the minimum liability charge for a continuous bond. The validity of these bonds is 1 year. If you have either high value items or plan to ship multiple times to U.S. shows this option may be best.

Important tip: If you are a regular shipper, develop your account relationship with CBP. Having a clean record with customs will help speed up clearance in some cases.

Why Importers Need a Customs Bond

When importing, you are only sure of taxes and duties. The government requires you to have a bond, so it guarantees your taxes and duties are paid even when your company can’t pay due to extreme events, such as bankruptcy. Bonds cover all shipments traveling by truck, air or water. If you are not covered, you may encounter severe delays or face fines.

How to Choose a Bond Provider for Your International Tradeshow Shipping Needs

Not all customs bonds are created equal, whether your volume suggests a Single-transaction Bond or a Continuous Bond. The insurance carrier sets the cost of your bond, not customs. If you are planning for international tradeshow shipping, it is advisable to purchase bonds through reputable and highly knowledgeable providers. Doing so will not only allow you to obtain competitive rates, but will also give you peace of mind.

Choosing a bond depends on how often you import goods. A Single-transaction Bond is an excellent choice if you occasionally import (less than 3 times annually). The best investment for those who ship frequently is the Continuous Bond.

Understanding customs bonds and ATA Carnets can be complicated, which is why it’s beneficial to work with an international tradeshow shipping company, as they can handle all documentation for you. Contact us today at 702-800-6385 to get a quote.

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How to Handle Tradeshow Shipping Delays

AMR Group Will Work to Prevent Tradeshow Shipping Delays on Your Behalf

Deadlines are crucial in tradeshows, and you need to be able to trust your materials will be delivered in time for the event. However, unforeseen circumstances may occur, and your shipment may be delayed due to factors like inadequate paperwork, port congestion or airfreight capacity issues. For successful tradeshow shipping, below are tips on what to do in case of delays, and how to avoid them in the future.

What to Do When Your Tradeshow Shipping Material Delays

1. Consult Your Show Management about Your Options
In case of delay, contact your show management team to find out what options are there for last-minute situations such as yours. Ask the management if they allow direct deliveries to the venue on the morning of the tradeshow. By talking to the show management team, you get to know how long you have, so you can arrange for the materials to be delivered smoothly.

2. Contact Your Carrier
Delayed delivery of your display materials may be due to a variety of reasons, a few examples include inadequate paperwork at customs, or there may be congestion or traffic problems at the port. The best way to know is by contacting your carrier about the situation and what you need to do to resolve it. For paperwork, you can email the required documents while congestion and capacity delays will need to be addressed by your carrier directly. Communicating with your carrier helps you know the progress of your cargo and what steps are being taken to correct the situation.

3. Wait
Sometimes, customs may take longer than expected. In such a situation, and others like lack of airfreight capacity, the only option you have is to wait for your exhibition materials to be cleared before they can be delivered. Therefore, it is important to ship your items as early as possible. A tradeshow shipping company like AMR Group will be able to help ensure the process goes smoothly.

4. Find Alternative Displays
When waiting is not an option, display alternatives are your best bet. Ask your show management team if you can find temporary or rental displays to use during the event. You can also have your graphics printed and set up on banners. If you are out of time to wait, it may be best to reach out to the official show exhibit builder. You can usually find out who this is by reviewing your exhibitor manual or asking show management.

How to Avoid Tradeshow Shipping Delays

Most delays occur due to flaws in shipping preparations. Here’s how you can avoid the inconvenience of delayed deliveries.

  • Provide all necessary documentation required for your tradeshow shipping company and ensure they are accurately filled out.
  • Clearly label your goods and provide accurate details on the size, material and intended use.
  • Provide the right address, zip code and booth number to avoid your materials goods being delivered to the wrong destination.
  • Give a time allowance. When planning for delivery, set an earlier delivery date (but not too early), so you are not “down to the wire” if there are delays.
  • Work with an experienced international freight forwarder. It eases your shipping process as the freight forwarder will take care of the shipping requirements on your behalf.

If you are looking for an international tradeshow shipping partner who’s both reliable and experienced, contact AMR Group today at 702-800-6385 for all your shipping needs and ensure your goods are delivered on time!

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Don’t Let Natural Disasters Interrupt Your International Tradeshow Shipping Schedule

Work with an International Tradeshow Shipping Company to try to Avoid Weather Delays

Hurricanes, snow storms, typhoons, and flooding can wreak havoc on your international tradeshow shipping plans. As we’re right in the middle of extreme weather season, here are some best practices for shipping during storms.

International Tradeshow Shipping in Extreme Weather

Today, shipping disruptions from extreme weather are 30% higher than they were just 7 years ago, and they can have a serious impact on your ability to do business, including exhibiting at tradeshows. As extreme weather events become more widespread, it pays to take steps to be prepared and lessen their impact.

How to Prepare for Inclement Weather

  • Keep in mind the damage from a storm or other disaster is not isolated to where it occurs. These kinds of disasters can have a ripple effect that can reach thousands of miles away from the impact area. Damage can occur to roads, airports and seaports, delaying delivery of your exhibit items.
  • Stay in communication with your tradeshow and events freight forwarder. If severe weather conditions are predicted during the time your shipment is in transit, discuss what alternative methods and routes are available for getting your goods to the venue on time.
  • If it’s not your initial method of transportation, determine if air freight is a viable option.

Ultimately, every time you ship freight, there is some degree of risk. It can be devastating, not to mention expensive, if you’re forced to exhibit without your exhibit materials. That’s why choosing the proper freight forwarder with extensive experience in tradeshow exhibit shipments is so important. Your freight forwarder is an integral member of your tradeshow team, one whose role is to “steady the ship” when problems occur and be available to assist when you need them.

Since 2011, AMR Group has been handling the international tradeshow shipping needs for businesses big and small. We ship to more than 60 countries and have an international network of partners who are dedicated to tradeshow and event shipping. We can help you track extreme weather events, make recommendations for the best shipping options and provide you with the peace of mind that comes with having your exhibit materials in the right hands. Contact us at 702-800-6385

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The Truth About Tradeshow Freight Forwarding to Brazil

With AMR’s Tradeshow Freight Forwarding Services, Your Shipment Is in Good Hands

One of the best ways to expand your brand is to visit tradeshows in other countries. If you’re looking to grow your company in the South American market, you may want to consider attending a show in Brazil. However, shipping to Brazil can be tricky.

The major issue is loss or theft of goods when shipping to Brazil. If you’re shipping large quantities of items, the last thing you want is to receive opened boxes with missing items. Here’s what you need to know about tradeshow freight forwarding and how to best safeguard your material:

Consider What You Really Need

When it comes to participating in a tradeshow at a foreign destination, you need to weigh the pros and cons. Is it worth the time and energy required to ship items out to the location? Is there an actual market for your business in the new market? Do you actually need everything you’re planning on shipping?

If this is your first visit to Brazil for a tradeshow, you may want to consider downsizing a bit. It’s often best to downplay the tradeshow the first go around. This way, you can get a better feel for how it works and whether you truly have a market in this area of the world. If you already know there is a market, you’ll want to go over your standard tradeshow material and decide whether everything is truly necessary.

Don’t Draw Attention

Avoid drawing attention to your shipment. While you’ll need to include what kind of item you’re sending, avoid using name brands. By not using name brands within the description you won’t draw the kind of attention something with flashy lettering will draw. 

Only Use International Tradeshow Shippers

Never use the mail for shipping to Brazil. You should only use an international tradeshow shipping provider. This will minimize your exposure to possible theft while taking your items out of the hands of the local post office. 

Whatever your answers may be, when it comes to protecting your material and making sure everything arrives in one piece (and on time), you need the help of the tradeshow freight forwarding services AMR Group provides. To learn more about tradeshow shipping to Brazil or if you’re ready to begin organizing a shipment, contact us today at 702-800-6385. 

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