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Tips for Shipping Freight During the Winter

Winter Freight Shipping Tips

When winter is in full swing and your tradeshow exhibition is just around the corner, you may start loosing sleep because of the shipping mishaps that winter brings. Not only can it lead to delays, but your exhibition goods can easily get damaged by the frigid temperatures. But, you don’t have to put your business on hold just because it is a chilly season.

Whether you are shipping via road, sea or air, you can still get your freight to its destination undamaged and in time for display with the right tradeshow transportation company. At AMR Group, we’ve compiled these few tips to help you make the duration of your winter shipping a success.

Plan Ahead, and Schedule Your Shipping Earlier

Adverse winter weather, like too much snow or ice, may lead to the closure of ports, disruption of flights and impaired road transport. Make sure you’ve flexible plans in place so you can quickly make adjustments without hurting your delivery time. Although you can control other aspects of your shipping, the weather can be unpredictable.

Plan ahead by ensuring you have everything required for your shipping, and prioritize time-sensitive items by having them shipped first, just in case there are delays. By doing everything earlier and allowing some time to react to unforeseen circumstances, you ensure your freight is delivered in time.

Know Your Shipment

The nature of your shipment determines how you are going to ship them and what safety measures you’ll put in place to ensure its safety in the extreme winter weather. Items, such as food, chemicals and electronics, are vulnerable in extreme cold and need protection against the low temperatures.

Using vacuum-sealed packaging will protect your goods from moisture damage even if they are insensitive to temperatures. You may also need tarping, and heated trucks for items that get damaged if frozen. While climate-controlled shipping may seem more costly, it’s better than having your goods damaged.

Communication, Communication, Communication

Being in constant contact with your tradeshow transport company when shipping freight either by road, sea or air is important. With AMR Group, your dedicated operations contact will keep you updated every step of the way. You’ll always know your freight’s transit situation, any challenges occur as well as the expected time of arrival of your goods. By communicating with all the parties involved, you’ll be prepared for any challenges and mitigate the effects of any hurdles your shipping may face.

Work with The Best Tradeshow Transportation Company

AMR Group has experience anticipating challenges and finding solutions. We are reliable, efficient and offer you value for your money to help you ship your goods. By working with our experts, you won’t have to worry about much of the delays that come with shipping during winter.

Overcome Winter Shipping Blues by Partnering AMR Group

Working with an experienced tradeshow transportation company like the AMR Group will help you ship your goods successfully regardless of the season. Contact us today for all your tradeshow shipping needs.

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Combating Seasonal Freight Shipping Rates

Combating Seasonal Freight Shipping Rates

You may have noticed tradeshow freight shipping costs are skyrocketing. There are several contributing factors affecting seasonal freight shipping rates, and it’s sometimes difficult to identify any specific parameter that makes up the bulk of the increase. However, it’s clear that when the demand for freight forwarding services increases, the cost increases dramatically, and it can be cheaper to ship one direction than the other. 

Seasonal Freight Shipping Rates

As the increase in demand from retailers, wholesalers, and manufacturers increases for the holidays and new year, you’ll realize LTL and truckload rates equally increase. The shipping industry’s peak season starts with back-to-school goods and fall fashion items and ends with holiday shipping. Retail stores always want to stock enough products they expect to sell for Christmas and Thanksgiving way ahead of time. 

Factors Affecting Tradeshow Freight Forwarding Costs

The stability in shipping rates, like every other expense, is a legitimate concern for tradeshow exhibitors. The country’s shipping capacity was already getting thinner way before the recent boost in manufacturing. Coupled with the restricted hours of service governing carriers, there is an increased shortage of equipment and hyped shipping rates. Other factors that contribute to the high shipping rates include:

  • The ELD mandate that aims to enhance the safety of drivers and simplify tracking and sharing of records of duty status (RODS). 
  • Natural disasters and weather patterns like hurricanes, snowstorms, wildfires, etc.

The tradeshow freight forwarding rates may increase subtly or drastically, depending on market conditions like demand/supply and fuel prices.

How to Manage your Freight Rates

Here are some very simple steps you can take to help keep your freight costs in check: 

  1. Avoid shipping several boxes of marketing materials. Instead, distribute them electronically. Utilize interactive technology and smart graphics to showcase some of your bulky products instead of displaying everything in the booth.
  2. Be smart and creative in your logistics planning this time of year.  Plan to reduce the overall weight and volume.
  3. Design custom exhibits with lightweight display systems that pack down tight and light. This helps to reduce the number of crates and weight you’ll have to ship to and from the tradeshow.

If you’re looking to save on your tradeshow freight forwarding costs, AMR Group has a long-standing track record in handling tradeshow exhibits and products worldwide with zero failure. Whether its small boxes or large crated exhibits and products, we’ve got you covered. We ship to and from various locations around the world, including France, UAE, Russia, UK, Germany, Norway, India, Japan, Canada, China, Indonesia, Australia, Mexico, Brazil, Chile, Argentina, and the United States. Contacts us today for any inquiries concerning tradeshow freight forwarding!

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3 Ways to Overcome Holiday Shipping Challenges

Overcoming Holiday Shipping Challenges

A whopping 2.5 billion packages were shipped during the 2018 holiday season. With the 2019 holiday shopping season right around the corner, now is the time to make sure that you’re prepared for any shipping challenges associated with preparing for your vendor or tradeshow events. Here are a few things you can do to make sure your event materials arrive on time and within budget throughout the holiday season and into the new year.

1. Make Sure to Keep Your Materials and Supplies Well-Stocked

One way to minimize the amount of time it takes your tradeshow materials to arrive at their final destination is to check that you have the materials on-hand. If you don’t, you’ll have to re-order supplies and wait for them to arrive before you can even prepare them for tradeshow freight forwarding.

Not only does this add to the total time it takes to send your materials to your intended destination, but your incoming shipments may potentially be delayed due to high holiday shipping volumes. Instead, try to anticipate what items you’ll need throughout the holiday season, and order them ahead of time. 

2. Increase Your Shipping Budget for the Holidays

Not only does a higher than normal package volume potentially delay your tradeshow shipments, but you also have to account for the days package and tradeshow freight forwarding companies might be closed around the holidays. If a company closes its operations for a day or two, this will impact the arrival time for your materials.

One workaround for this potential problem is to increase your shipping budget for the holidays. Often, the cheapest shipping options are the first affected by holiday shipping woes. If you have extra funds to upgrade your event shipments to a quicker delivery option, this will help you ensure your materials arrive on time during periods where standard shipping options may be too slow for your needs.

3. Utilize a Company That Specializes in Handling Tradeshow Shipments

Consider utilizing a company, like AMR Group, that specializes in handling tradeshow shipments to see your event necessities make it on-time to their intended destinations. AMR Group has a variety of shipping options that can help your items arrive on time.

4.  Overseas Holiday Schedules May be Very Different from those in the U.S.                            

Of course, we all understand that Christmas is not a holiday in most Middle Eastern countries so there may be limited delays due to closures.  But in Europe for example many countries take many more days off for to celebrate the holidays.  Some countries may include days off that Americans are not familiar with.  An example of this is Boxing Day celebrated the day after Christmas in the UK and other Commonwealth countries.

AMR Group has ample experience shipping tradeshow materials and also knows how increases in holiday shipping volumes have historically impacted delivery times for events around the holidays. We can provide recommendations that will help your materials arrive on time and within your budget. Please contact us at 702-800-6385 or request a rate.

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Proactive Planning Tips to Help Your Next Tradeshow Go Smoothly

Proactive Planning Tips to Help your Next Tradeshow Go Smoothly

Even the most experienced business travelers are often challenged when it comes to planning for tradeshows. Hundreds of companies from different countries attend these events, so you must put your best foot forward to avoid wasting time and money. Here are practical travel tips for your next tradeshow.

Charge All Electronics Before Traveling
Nowadays, you want to stay connected with friends and business partners at all times, because anything can happen. You can’t risk being inaccessible when people need you most. Charge your gadgets before leaving the house.

Pack Wisely
Check the weather forecast as well. The weather will dictate which type of clothes you need. In addition, remember to check to see if there is a dress code for the tradeshow.

Packing a mobile pantry is also a great decision. Tradeshows often mean long days for exhibitors. Keeping snacks on-hand will help you stay focused and energized throughout the day. Better yet, bring snacks for your entire booth team! They will love you for it. Keep in mind that for international shows you should try to carry these items in your luggage instead of shipping.

Plan for Transportation Fare
Traveling to convention centers from airports can be tricky. A cab is an excellent means of transportation, but it can be expensive. Public transit systems, such as buses or trains, are cheaper and often safer, as there are more people around. Apps like Uber and Lyft are also ideal because they are often cheaper than taxis and their apps offer security features to ensure you have a safe ride.

Ship Your Exhibit Materials Early
The best thing you can do to prepare for a tradeshow is ship your event items early, so they arrive before you do. AMR Group is one of the leading tradeshow logistics companies in the world. We have a secure international connection of agents and partners and are ready to assist with all of your shipping needs. Contact us today at 702-800-6385 to learn more.

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Everything You Need to Know About Customs Bonds for International Tradeshow Shipping

An International Tradeshow Shipping Company Can Handle Your Customs Bonds

Customs bonds and ATA Carnets are two options for saving money on your shipment to the U.S. Both options serve as a security for payment of fees, duties and taxes, as well as compliance with U.S. law. The bond is meant to protect the U.S. government in case an importer fails to pay penalties and duties after the release of goods or when they are in CBP custody. It also speeds up the clearance. Obtaining a customs bond may be a vital part of international tradeshow shipping to the U.S.

If you don’t properly prepare for the bond, you could face serious problems. It is crucial to ensure that it meets specific minimum requirements. Your shipment cannot clear U.S. customs if the bond is not executed correctly.

Types of Customs Bonds

Single Entry Bond
This type of customs bond covers only one custom entry. The bonds are calculated on the value of duties, merchandise, taxes, and fees. Typically, the cost of this type of bond is based on the total value of the merchandise.

Continuous Bond
This bond covers all entries made by the importer at U.S. ports of entry. $50,000 is the minimum liability charge for a continuous bond. The validity of these bonds is 1 year. If you have either high value items or plan to ship multiple times to U.S. shows this option may be best.

Important tip: If you are a regular shipper, develop your account relationship with CBP. Having a clean record with customs will help speed up clearance in some cases.

Why Importers Need a Customs Bond

When importing, you are only sure of taxes and duties. The government requires you to have a bond, so it guarantees your taxes and duties are paid even when your company can’t pay due to extreme events, such as bankruptcy. Bonds cover all shipments traveling by truck, air or water. If you are not covered, you may encounter severe delays or face fines.

How to Choose a Bond Provider for Your International Tradeshow Shipping Needs

Not all customs bonds are created equal, whether your volume suggests a Single-transaction Bond or a Continuous Bond. The insurance carrier sets the cost of your bond, not customs. If you are planning for international tradeshow shipping, it is advisable to purchase bonds through reputable and highly knowledgeable providers. Doing so will not only allow you to obtain competitive rates, but will also give you peace of mind.

Choosing a bond depends on how often you import goods. A Single-transaction Bond is an excellent choice if you occasionally import (less than 3 times annually). The best investment for those who ship frequently is the Continuous Bond.

Understanding customs bonds and ATA Carnets can be complicated, which is why it’s beneficial to work with an international tradeshow shipping company, as they can handle all documentation for you. Contact us today at 702-800-6385 to get a quote.

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How to Handle Tradeshow Shipping Delays

AMR Group Will Work to Prevent Tradeshow Shipping Delays on Your Behalf

Deadlines are crucial in tradeshows, and you need to be able to trust your materials will be delivered in time for the event. However, unforeseen circumstances may occur, and your shipment may be delayed due to factors like inadequate paperwork, port congestion or airfreight capacity issues. For successful tradeshow shipping, below are tips on what to do in case of delays, and how to avoid them in the future.

What to Do When Your Tradeshow Shipping Material Delays

1. Consult Your Show Management about Your Options
In case of delay, contact your show management team to find out what options are there for last-minute situations such as yours. Ask the management if they allow direct deliveries to the venue on the morning of the tradeshow. By talking to the show management team, you get to know how long you have, so you can arrange for the materials to be delivered smoothly.

2. Contact Your Carrier
Delayed delivery of your display materials may be due to a variety of reasons, a few examples include inadequate paperwork at customs, or there may be congestion or traffic problems at the port. The best way to know is by contacting your carrier about the situation and what you need to do to resolve it. For paperwork, you can email the required documents while congestion and capacity delays will need to be addressed by your carrier directly. Communicating with your carrier helps you know the progress of your cargo and what steps are being taken to correct the situation.

3. Wait
Sometimes, customs may take longer than expected. In such a situation, and others like lack of airfreight capacity, the only option you have is to wait for your exhibition materials to be cleared before they can be delivered. Therefore, it is important to ship your items as early as possible. A tradeshow shipping company like AMR Group will be able to help ensure the process goes smoothly.

4. Find Alternative Displays
When waiting is not an option, display alternatives are your best bet. Ask your show management team if you can find temporary or rental displays to use during the event. You can also have your graphics printed and set up on banners. If you are out of time to wait, it may be best to reach out to the official show exhibit builder. You can usually find out who this is by reviewing your exhibitor manual or asking show management.

How to Avoid Tradeshow Shipping Delays

Most delays occur due to flaws in shipping preparations. Here’s how you can avoid the inconvenience of delayed deliveries.

  • Provide all necessary documentation required for your tradeshow shipping company and ensure they are accurately filled out.
  • Clearly label your goods and provide accurate details on the size, material and intended use.
  • Provide the right address, zip code and booth number to avoid your materials goods being delivered to the wrong destination.
  • Give a time allowance. When planning for delivery, set an earlier delivery date (but not too early), so you are not “down to the wire” if there are delays.
  • Work with an experienced international freight forwarder. It eases your shipping process as the freight forwarder will take care of the shipping requirements on your behalf.

If you are looking for an international tradeshow shipping partner who’s both reliable and experienced, contact AMR Group today at 702-800-6385 for all your shipping needs and ensure your goods are delivered on time!

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The Truth About Tradeshow Freight Forwarding to Brazil

With AMR’s Tradeshow Freight Forwarding Services, Your Shipment Is in Good Hands

One of the best ways to expand your brand is to visit tradeshows in other countries. If you’re looking to grow your company in the South American market, you may want to consider attending a show in Brazil. However, shipping to Brazil can be tricky.

The major issue is loss or theft of goods when shipping to Brazil. If you’re shipping large quantities of items, the last thing you want is to receive opened boxes with missing items. Here’s what you need to know about tradeshow freight forwarding and how to best safeguard your material:

Consider What You Really Need

When it comes to participating in a tradeshow at a foreign destination, you need to weigh the pros and cons. Is it worth the time and energy required to ship items out to the location? Is there an actual market for your business in the new market? Do you actually need everything you’re planning on shipping?

If this is your first visit to Brazil for a tradeshow, you may want to consider downsizing a bit. It’s often best to downplay the tradeshow the first go around. This way, you can get a better feel for how it works and whether you truly have a market in this area of the world. If you already know there is a market, you’ll want to go over your standard tradeshow material and decide whether everything is truly necessary.

Don’t Draw Attention

Avoid drawing attention to your shipment. While you’ll need to include what kind of item you’re sending, avoid using name brands. By not using name brands within the description you won’t draw the kind of attention something with flashy lettering will draw. 

Only Use International Tradeshow Shippers

Never use the mail for shipping to Brazil. You should only use an international tradeshow shipping provider. This will minimize your exposure to possible theft while taking your items out of the hands of the local post office. 

Whatever your answers may be, when it comes to protecting your material and making sure everything arrives in one piece (and on time), you need the help of the tradeshow freight forwarding services AMR Group provides. To learn more about tradeshow shipping to Brazil or if you’re ready to begin organizing a shipment, contact us today at 702-800-6385. 

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Tradeshow Shipping Best Practices to Ensure Your Shipment Arrives Safely

AMR Group Can Handle all of Your Tradeshow Shipping Needs

Visiting tradeshows is a major money maker for most businesses. In fact, a number of companies rely almost exclusively on tradeshows for networking and signing larger contracts with clients and other businesses. Because of this, the last thing you want is to open up your shipped materials to find you items have been damaged. Here are some important tradeshow shipping best practices:

Label Everything
The only thing worse than having a box show up damaged is for the box to not show up at all. In order to prevent this, you need to label every box. Don’t just have a single label for your entire shipment. You need one for every box, as at times, the boxes may become separated from one another (especially when shipping to a popular destination where many shipments are being received daily). 

You should also include a numbering system on your boxes. So, if you’re shipping 10 boxes, label the boxes with 1 of 10, 2 of 10, 3 of 10, and so on. This way, it’s far easier for the shipping company to make sure all your boxes are together. 

Packing Tape
It might not seem like that big of a deal, but make sure you use packing tape on your box. Don’t just grab any roll of tape for your packages. Duct tape might seem like a good idea, and masking tape might be readily available, but these do not always hold up when exposed to moisture or varying temperatures. You should only use tape designed specifically for shipping. 

Multiple Box Shipping
When you purchase a fragile item (such as a smart phone), it usually comes in a smaller box, with packing peanuts or air bags around it, and is then inserted into a larger box. You should do the same with any fragile items you are shipping. 

Turn to The Pros for Tradeshow Shipping

Because each shipment is different, the best way to know how to fully ship your equipment safely and effectively is to contact the experts at AMR Group. Our tradeshow shipping professionals will make sure you have all the necessary packing materials, including documentation and labels, and will ensure your shipment is ready and waiting for you in the exhibit showroom.

Call 702-800-6385 to request a quote.

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What to Know When Preparing Dangerous Goods for International Trade Show Shipping

AMR Group Can Handle the International Trade Show Shipping of Your Dangerous Goods

Shipping dangerous goods isn’t always what it sounds like. When you hear the term “dangerous goods,” you might instantly think of shipping chemicals, something explosive or even a kind of weapon. However, that’s rarely the case.

Hair spray may be deemed dangerous because of the flammable material. Likewise, a lithium ion battery can also be considered dangerous. If you’re planning to send any kind of electronic device that requires a rechargeable battery, there’s a good chance those are categorized as “dangerous goods” as well. That is why, when it comes to international trade show shipping, you should know how to pack and ship these kinds of items. 

Know the Country Requirements
Prior to packing and boxing up anything for an international shipment, you need to know the shipping requirements for the country you’re sending something to. Some countries might require you to package your batteries or flammable materials separately from the rest of your goods. Others might want to inspect these items at customs, which means you’ll need to alter how you pack.

It is a good idea to conduct research on any country you’re utilizing international trade show shipping services for.

Classify Shipment
In most cases, you’ll need to classify the dangerous material being shipped. If you have any questions regarding the classification, talk to a customer service specialist at AMR Group. Often, there are varying classifications in each group (and your item may even fall under a number of them).

Air vs. Ground
Sometimes there are different regulations for shipping dangerous items via ground, air or sea. Usually, shippers and customs officials want the dangerous materials to move as quickly as possible. Most dangerous items become unstable when left in the heat. Because of this, freights that might take longer, like sea freight, may not accept certain items for shipment. Discuss the shipping opportunities with AMR Group to find out the best ways to ship your dangerous goods. 

When it comes to international trade show shipping, you need to pay special attention to country requirements for each item in your shipment. AMR Group’s expert team has the knowledge and experience in shipping sensitive items overseas. Let us handle the process for you. Contact us at 702-800-6385 to learn more. 

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How to Reduce the Risk of Shipment Damage with Insurance and a Tradeshow Logistics Company

Trust Our Tradeshow Logistics Company to Handle All of Your Shipping Needs

When shipping materials for an international event, you want to take every step possible to ensure the shipment arrives as planned. One detail you must consider when shipping items for important events or tradeshows is whether you want to insure your shipment. Most freight carriers have their own liability insurance that will reimburse you for losses that occur due to negligence by the carrier. However, insurance will not reimburse you for losses or damage due to events that are outside of your carrier’s control. 

Factors to Consider When Deciding Whether to Insure Your Shipment

There are multiple components to evaluate when deciding if you should have your shipment insured. First, check the details regarding your quote. Some companies that specialize in tradeshow logistics include a small amount of freight insurance as part of their services. Others may give you the option to select insurance for your shipment and incorporate it into your existing quote. Make sure you understand exactly what your quote includes. 

Another item to contemplate is the value of the items you’re shipping. If they are relatively low in value or cheap to replace, it may not be financially wise to spend more money insuring them.

The Benefits of a Tradeshow Logistics Company

Many shipping losses occur because the materials weren’t packaged properly or were loaded incorrectly. One way to minimize the likelihood of suffering a shipping-related loss is to utilize a company like AMR Group that specializes in tradeshow logistics. AMR Group has the experience and knowledge necessary to efficiently package, transport and unpack your shipment.

We will handle every step of the shipping process to make sure all goes smoothly for our clients. Our experts will thoroughly package your materials so they remain intact during transit. Then, we will load them onto your chosen transportation vehicle and ensure they are secure. 

Once your items arrive, our team will unload and inspect them to make sure no damage occurred during the shipping process. You’ll receive regular updates regarding your freight so that you’ll always know what’s going on during the shipment process. Contact us at 702-800-6385 to learn more about our tradeshow logistics company or request a rate.

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