Tradeshows play an important role in your company’s ability to increase its client base, sign new business-to-business contracts and build its profitability. If you’re traveling to tradeshows around the country (or the globe) you need to have access to all your presentation material, displays, and other equipment as soon as you arrive. However, fitting everything in your carry-on and attempting to fly with your equipment will often prove costly (and difficult to grab at baggage claim). That is why it is best to take advantage of shipping services offered by AMR Group. Here’s how to label your packages correctly to ease the shipping process.
Information You Must Always Include
Some carriers will require you to include different information. It is important for you to follow all of the forms exactly as requested. However, no matter which shipping provider you end up using to send your tradeshow goods to future destinations, there are some specifics all companies require. This includes:
- Name and address
- Tradeshow name
- Decorator
- Venue name and address
- Exhibiting company name and booth number
By including this information, you’ll help ensure your items make it to the tradeshow and are at your booth when you arrive. Make sure to have all of this information on hand when you fill out shipping invoices for upcoming tradeshows. Also, it’s a good idea to include a clear return label, so if a box is misplaced or lost temporarily, it will be shipped back at your facility.
Mark Your Boxes
It’s best to package different kinds of material in each box. For example, if you are shipping breakable material, label it as “Fragile.” You can write this on the outside of the box, or you can purchase bright stickers that state this clearly. Drivers and shippers work with hundreds, if not thousands, of packages on any given day; they won’t notice small writing on the sides of boxes. Large, bright warning stickers will ensure your note is seen. You should also consider including arrows on the box to clearly indicate which side should face up.
If you have lighter boxes or boxes half full, label the box “Light.” This indicates to drivers and shippers that the box should be placed on the top of heavy stacks and will help prevent the box from being crushed.
The last thing you want to deal with at a tradeshow is not having all of your equipment on hand. While you should always prepare backup options just in case something happens to your shipment, you will likely never be forced to deal with this kind of a situation as long as you properly label your packages. To help make sure you always receive your packages on time, hire a professional event shipping and logistics company. Contact AMR Group at +1-702-800-6385 or request a shipping rate for your next event.
